OPERATIONS + AI
Scale Without Chaos. Build With Intelligence.
Your business deserves more than scattered tools and duct-taped systems. Ops+AI builds your second brain for operations + automation—so you can focus on growth, not firefighting.
Trusted by beloved partner and customer
The Benefits of Ops+AI
From Reactive Chaos to a Business That
Runs on Autopilot
Save Hours Every Week
Automate repetitive admin so you and your team can focus on high-leverage work.
Reduce Errors & Bottlenecks
Automations and AI agents keep processes consistent, fast, and reliable.
Work From One Source of Truth
Centralize projects, clients, and processes in a clean, custom Notion system.
Make Better Decisions, Faster
Dashboards and tracking built for visibility on what really drives growth.
Scale Without Adding Chaos
Build infrastructure that grows with you, instead of duct-taping more tools together.
Future-Proof Your Businessk
Intelligent systems that adapt and evolve as your company scales.
ABOUT Ops+AI
You Don’t Need More Tools. You Need a System.
You’ve tried apps. You’ve tried hacks. You’ve tried doing it all yourself. But growth without infrastructure = burnout.
Ops+AI turns operations into an asset, not a bottleneck. We design intelligent systems that think, connect, and scale with you.
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Forget about spinning your wheels in admin hell.
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Stop wasting hours stitching apps together with duct tape.
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Say bye to scattered processes living across 10 different tools.
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Skip the frustration of knowing automation could save you time—but not knowing where to start.
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Done with growth that feels chaotic instead of strategic.
CASE STUDIES
Real Businesses. Real Systems. Real Results.
How Ops+AI Helped a Coaching Business Scale with AI-Driven Operations
Scaling a coaching business sounds exciting — more clients, bigger programs, more revenue. But behind the scenes, it often creates chaos: manual scheduling, scattered client notes, repetitive onboardi... ...more
Operations + AI
September 13, 2025•3 min read
Scaling a Creative Agency with Operations and AI
Creative founders often get stuck in the grind of operations — chasing invoices, managing projects, and handling client communications manually. ...more
Operations + AI
September 13, 2025•3 min read
What Founders Are Saying
Trusted by Entrepreneurs Who Want Growth Without Chaos
This platform has completely transformed how we manage our marketing campaigns. The ease of use and powerful features have made a significant impact on our ROI.
The automation capabilities are incredible. We've saved countless hours and improved our customer engagement significantly.
The analytics and reporting features give us insights we never had before. Our conversion rates have improved by 40%.
As a small business owner, I was skeptical about investing in marketing tools. This platform has proven to be worth every penny.
20+
Hours Saved per Month
6+
Tools Consolidated
40%
Faster Project Delivery
95%
Client Retention
Who We Serve
The Right Time. The Right Founders.
Ops+AI is for entrepreneurs who’ve proven their business works — but feel the strain of scattered tools, manual tasks, and reactive operations. If managing admin takes more energy than driving growth, it’s time for a shift.
Whether you’re a solopreneur, agency, or small team, DIY only works for so long. We design intelligent systems — Notion hubs, automations, and AI agents — that remove bottlenecks, create clarity, and free you to scale with precision.
Solopreneurs & Coaches → You’ve validated your offer, have paying clients, and need real systems to replace DIY chaos.
Agencies & Service Businessess → You’re juggling multiple clients/projects and want scalable infrastructure that keeps delivery smooth.
Consultants & Educators → You’re growing digital products or programs and need automation to cut admin and free up focus.
Small Teams → You’ve got traction but operations feel scattered — you’re ready for enterprise-level systems without the enterprise bloat.
Tools we work with
The Infrastructure Behind Effortless Growth
Your business doesn’t need another tool—it needs an operating system built for scale.
No generic templates. No busywork. Just custom systems, automations, and AI designed to eliminate chaos and make growth inevitable.
Notion Systems
Your single source of truth. Organize projects, clients, SOPs, and knowledge in one streamlined hub instead of scattered docs and apps.
Custom-Trained GPTs
AI built on your playbook. Get answers, drafts, and decisions from an assistant that actually knows your business.
Zapier Automations
Remove human error and wasted time. Connect your tools so routine tasks happen automatically, in the background.
AI Agents
Go beyond chat. Deploy AI-driven assistants that can research, update systems, send reports, and handle tasks while you focus on growth.
Inside Ops+AI
See How Intelligent Systems TransformYour Business
From Chaos to Clarity
Scattered tools and manual tasks turn into one streamlined system designed around your business.
Automation That Works While You Don’t
Watch how scattered tools and manual tasks turn into one streamlined system designed around your business.
Your Second Brain in Action
See how a custom Notion hub centralizes projects, clients, and KPIs — giving you visibility and control at a glance.
Notion Dashboards
Zapier Automations
Custom GPTs
AI Agents
Ops+AI Audit
We’ll Audit Your Ops and Expose the Gaps
Scaling starts with clarity. Before we build anything, we map your operations, surface the friction points, and identify exactly where systems and automation will make the biggest impact.
Process Mapping → We chart how work actually flows across your team and tools — and highlight where things break down.
Bottleneck Analysis → From duplicate tasks to manual data entry, we uncover the hidden time-wasters draining your focus.
Leverage Points → We pinpoint the highest-value opportunities for automation, system design, and AI — so every fix moves the needle.
Automations & Workflows IN ACTION
Automation That Works While You Don’t
Automation isn’t about flashy tech — it’s about invisible systems that keep your business moving while you focus on growth. Here are just a few ways we streamline operations for founders and teams.
Client Onboarding → Automatically send welcome emails, set up projects in Notion, and create client folders the moment a deal closes.
Reporting Dashboards → Weekly performance metrics pulled into Notion or Slack — without you touching a spreadsheet.
Task Routing → Zapier workflows that assign tasks, notify teammates, and update project boards instantly when new work comes in.
Notion in Action
Your Entire Business, Centralized in One Hub
No more scattered docs, endless tabs, or buried files. With Ops+AI, Notion becomes your command center — the single place where projects, clients, and strategy live.
Client & Project Management → We chart how work actually flows across your team and tools — and highlight where things break down.
SOPs & Knowledge Base → From duplicate tasks to manual data entry, we uncover the hidden time-wasters draining your focus.
KPI & Growth Dashboard → We pinpoint the highest-value opportunities for automation, system design, and AI — so every fix moves the needle.
From the Blog
Insights on Scaling Smarter
We share frameworks, playbooks, and practical lessons on systems, automation, and AI — so you can build infrastructure that frees you to grow.
Operations and AI: The Future of Scaling Your Business - Copy - Copy
When you hear the words Operations and AI, they might sound like buzzwords. But in reality, these two forces are reshaping how small businesses grow, scale, and thrive in today’s competitive market. ...more
Operations + AI
September 12, 2025•3 min read
Operations and AI: The Future of Scaling Your Business - Copy
When you hear the words Operations and AI, they might sound like buzzwords. But in reality, these two forces are reshaping how small businesses grow, scale, and thrive in today’s competitive market. ...more
Operations + AI
September 11, 2025•3 min read
Operations and AI: The Future of Scaling Your Business
When you hear the words Operations and AI, they might sound like buzzwords. But in reality, these two forces are reshaping how small businesses grow, scale, and thrive in today’s competitive market. ...more
Operations + AI
September 11, 2025•3 min read
OUR Pricing
Simple, Transparent, Project-Based
- Notion workspace setup
- Up to 3 Zapier automations
- Core workflows documented
- Full Notion OS (projects, clients, SOPs)
- 6–8 Zapier automations
- 1 custom GPT trained on your business
- KPI dashboard + reporting
- Advanced Notion OS with team onboarding
- Unlimited Zapier automations within scope
- 2+ custom GPTs + AI agents
- Ongoing optimization (90 days)
FREQUENTLY ASKED QUESTIONS
We've got A’s for your Q’s
Who is Ops+AI for?
Ops+AI is designed for founders, solopreneurs, and small business owners (1–20 employees) who are already successful but overwhelmed by operational chaos. If you’re growth-oriented, high-agency, and ready to scale without burning out, we’re built for you
Do you only work with Notion and Zapier?
No — while those are core to our builds, we integrate across your full stack: Slack, Airtable, Google Workspace, CRMs, and more. The goal is seamless infrastructure, not tool silos.
What’s the difference between Ops+AI and hiring a VA?
A VA gives you extra hands. Ops+AI gives you a second brain. Instead of just adding capacity, we design systems and automations that permanently reduce your workload and scale with you. That means fewer repetitive tasks, fewer mistakes, and more leverage.
How long does a typical build take?
Most builds take 2–6 weeks, depending on complexity. We prioritize speed without sacrificing precision — so you start seeing wins early, not months down the road.
What if I already have systems in place?
Perfect. We don’t throw away what works — we optimize, integrate, and level up your existing tools. Sometimes that means layering AI on top, sometimes it means consolidating or cleaning up. Always with the goal of less chaos and more clarity.
How much does it cost?
Pricing depends on the scope, but most clients invest a few thousand dollars for foundational systems and scale from there. Think of it as building an operational backbone that saves you dozens of hours (and thousands of dollars) every single month.
Stop Duct-Taping Your Ops. Start Scaling With Intelligence.
© 2025 Ops+AI | All Rights Reserved
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